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Privacy Policy

At Optometry Scotland, we respect the personal information that we hold on you and this policy explains how we will use this personal data and the rights that you have, regarding its storing and processing, under General Data Protection Regulation (GDPR), from the 25th May 2018.

The data we hold and how we obtain this
We will collect personal data about yourself when you choose to become a Member of Optometry Scotland. At this stage we ask for your Full Name, Practice Details and an email address. If you choose to provide us with any further details these will be handled and processed in the same, secure way.

The only other time we will gather data is if you choose to provide us with information, for example, if you complete and submit a form or contact us via email.

How we will use your data
- To keep you up to date and informed of any relevant news
- To communicate information regarding membership changes or renewals
- To make you aware of any promotions or events that we feel may be relevant or of interest to you
- To seek feedback or opinions on relevant business matters which arise

We will never share your personal data with any third parties without prior approval from yourself.

The lawful basis for processing
At Optometry Scotland we collect and process personal data because it is necessary for the pursuit of our Legitimate Interests, as outlined in the above description of how we will use your data. We will conduct and review our Legitimate Interest Assessment every 6 months and ensure that our interests and processing remain lawful.

How long will we keep your personal data on record for?
We will hold your personal information for as long as we have a legitimate reason to do so. This would generally mean that we would hold this data for the time period that you remain one of our members. This will be reviewed on an annual basis and amendments made.

The right of access
You can ask us, at anytime, for a copy of the personal data that we hold for you. If you wish to do so, please contact us via any one of the contact methods at the end of this policy. The request may be done verbally or in writing. Any request will be actioned without undue delay.

The right to rectification and erasure
You may chose, at any time, to ask us to rectify personal data if it is no longer accurate and also for us to delete or remove any personal data that we hold for you. If you wish to do so, again, please contact us via any one of the contact methods at the end of this policy. The request may also be done verbally or in writing. Any request will be actioned without undue delay.

The right to lodge a complaint
If you feel that your personal data has been handled or processed incorrectly by us, you have the right to lodge a complaint with the Information Commissioner’s Office. They can be contacted by calling 0303 123 1113 or via their website at www.ico.org.uk/concerns

Contact details for Optometry Scotland
Emma Kellacher
Optometry Scotland Administrator
50 Wellington Street, Glasgow G2 6HJ
emma.kellacher@optometryscotland.org.uk
0141 202 0610

Cookies

When users enter Optometry Scotland website their computers will automatically be issued with a 'cookie'. Cookies are text files which identify users' computers to Optometry Scotland's web server.

The Optometry Scotland website uses a third party cookie only for the purpose of website analytics, this is to measure use of the website including number of visitors, how frequently pages are viewed, and the city and country of origin of users. This helps to determine what is popular and can influence future content and development. The information collected by Optometry Scotland will include number of pages visited, browser type and operating system. The data will not be used to identify any user personally. Optometry Scotland will never use cookies for advertising purposes.

Users have the opportunity to set their computers to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time. The last of these means that certain personalised services cannot then be provided to that user.

Disclaimer

Optometry Scotland seeks to ensure that the information published on its website is up to date and accurate. However, the information on the website does not constitute legal or professional advice and Optometry Scotland cannot accept any liability for actions arising from its use. Optometry Scotland cannot be held responsible for the contents of any pages referenced by an external link.